Job Description

Job Description
JOB TITLE: Accounts Payable Specialist

DEPARTMENT: Finance/Accounting

FLSA: Non-Exempt

LAST REVISED: January 2024

SUMMARY:

Under the direction of the Accounts Payable Supervisors, the Accounts Payable Specialist is responsible for efficiently entering supplier invoices into Oracle and monitoring the AP automation solution. The Accounts Payable Specialist will perform various accounting clerical tasks related to the maintenance/processing of payable account records, invoices, and reconciliations. This position interacts with all functional areas of the organization.

PRIMARY RESPONSIBILITIES:

• Accurately enter all supplier invoices into Oracle daily and monitor the AP automation solution.
• Match the receiver to the invoice and perform the 3-way match process within Oracle and monitor the AP automation solution.
• Ensure that quantities received against the PO match the quantities on the invoice.
• Review the accounting coding of all non-purchase order invoices and ensure proper approval is obtained before entering and processing for payment.
• Review suppliers' statements to ensure all information appearing is accurate and complete.
• Maintain all accounts payable records.
• Create payment proposals and monitor disbursements at the bank.
• Perform other tasks/projects as assigned by the Accounting Manager.

KNOWLEDGE, SKILLS & EXPERIENCE:

• High degree of proficiency in detail orientation and accuracy in data entry.
• Knowledge of Oracle 11.5 Enterprise Business System.
• Ability to organize and prioritize tasks and projects.
• Excellent verbal and written communication skills.
• Ability to interact collaboratively with others.

MINIMUM REQUIREMENTS:

• High School diploma or G.E.D equivalent.
• Financial accounting knowledge.
• Working knowledge of Oracle.
• Some Excel experience.
• 5+ years of accounts payable experience.

DESIRABLES:

• Manufacturing experience.

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