Job Description

Job Overview:

The Accounts Payable Clerk is primarily responsible for performing a variety of duties related to the timely and accurate processing and payment of invoices in the Accounts Payable system in accordance with prescribed procedures and accounting practices. Included in this function are necessary control procedures insuring proper processing and payment of vendors. Invoice processing consists of auditing invoices for proper general ledger account number, price, receipt, sales tax, discounts and approvals. In addition, this employee is expected to work individually and in a professional manner under established company and department guidelines, while remaining responsible for the following principal accountabilities:

• Invoice preparation by verifying the three way match of invoice to purchase order to receipt. Audits each invoice for proper general ledger account number, sales tax, pricing, and quantity, and approvals.
• Matches payment documents (check/direct deposit) to vendor invoices verifying the vendor name and address (when applicable) matches the payment.
• Monthly review of outstanding reports identifying open/not-costed purchase orders in order to follow up with vendors or others throughout the company
• Participate in matching payments to invoice vouchers and saves/sends completed batches in Accounts Payable drive as directed.
• Manage Accounts Payable inbox and respond timely to vendor inquiries.
• Preparation of wire transfer documents for invoice payments made to vendors in USD or other currencies; enter the values into the A/P system
• Perform other duties as assigned.

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